Privacy Policy
1. Introduction
3 Minds Learning is committed to protecting the privacy, confidentiality, and security of personal information collected from students, parents, guardians, adult participants, and website visitors.
This Privacy Policy outlines how we collect, use, store, and safeguard personal information in accordance with applicable Canadian privacy laws.
By registering for a program, submitting information through our website, or participating in our services, you consent to the practices described in this policy.
2. Information We Collect
We may collect personal information necessary for program registration, communication, and safety.
For Students (Minors)
Full name
Date of birth
Age and grade
School name
Relevant medical, safety, or behavioural information
Emergency contact details
For Parents / Guardians
Full name
Email address
Phone number
Emergency contact information
For Adult Participants (Teacher Programs)
Full name
Email address
Phone number
School or professional affiliation
Emergency contact information
Payment Information
Payments are processed securely through Squarespace’s integrated payment system. 3 Minds Learning does not store full credit card information.
Website Usage Information
We may collect technical information such as IP address, browser type, and website usage analytics through cookies or similar technologies to improve user experience.
3. Purpose of Collection
Personal information is collected for the following purposes:
Program registration and administration
Communication with participants and families
Student safety and emergency response
Attendance tracking and program delivery
Compliance with insurance and legal requirements
Processing payments
Internal documentation of incidents when necessary
Marketing communications where consent has been provided
We collect only information reasonably necessary for these purposes.
4. Medical and Safety Information
Medical, safety, or behavioural information is collected solely to support the wellbeing of participants during program involvement.
Access to this information is limited to authorized personnel who require it for program delivery and safety oversight.
5. Media and Promotional Use
With appropriate consent provided during registration, 3 Minds Learning may capture photographs, video recordings, or audio recordings during programs for educational, marketing, and promotional purposes.
Consent may be withdrawn at any time by contacting us in writing at the email address listed below. Withdrawal of consent will apply to future use and will not require the removal of materials already published where reasonable.
6. Data Storage and Security
3 Minds Learning takes reasonable administrative, technical, and physical measures to safeguard personal information against unauthorized access, disclosure, misuse, or alteration.
Personal information may be stored electronically using secure digital platforms or in limited physical records.
Access is restricted to authorized personnel only.
7. Retention of Information
Personal information is retained only for as long as necessary to fulfill program, legal, insurance, or administrative requirements.
When no longer required, information is securely deleted or destroyed.
8. Sharing of Information
3 Minds Learning does not sell, rent, or trade personal information.
Information may be shared only:
With instructors or contractors who require access for program delivery
With secure third-party service providers that support website hosting or payment processing
With emergency responders when necessary
When required by law or regulatory authorities
All service providers are expected to maintain appropriate confidentiality and data protection standards.
9. Access and Corrections
Parents, guardians, and adult participants may request access to or correction of their personal information by contacting us in writing.
Reasonable steps will be taken to correct inaccurate or incomplete information.
10. Cookies and Website Analytics
Our website may use cookies and analytics tools to understand website traffic and improve user experience.
Users may adjust browser settings to decline cookies if preferred.
11. Policy Updates
3 Minds Learning reserves the right to update this Privacy Policy as necessary. Updates will be posted on our website with a revised effective date.
12. Contact Information
For privacy-related questions, concerns, or requests, please contact: