Intervention & Dismissal Policy

For Students

1. Purpose

3 Minds Learning is committed to providing a safe, respectful, and structured learning environment for all students.

This Behavioral Intervention & Dismissal Policy outlines the procedures followed when student behavior disrupts the learning environment or poses a safety concern. The goal of this policy is not punishment, but protection, clarity, and consistency.

2. Guiding Principles

Behavioral concerns are addressed with the following principles in mind:

  • Student safety is the highest priority

  • Interventions will be developmentally appropriate

  • Students will be treated with dignity and respect

  • Parents and guardians are partners in behavioral support

  • The safety and wellbeing of the group will not be compromised

3 Minds Learning reserves the right to make decisions in the best interest of all participants.

3. Levels of Behavioral Response

When inappropriate or disruptive behavior occurs, staff may implement the following progressive steps, depending on the severity of the behavior:

Level 1: Redirection & Clarification

  • Clear verbal reminder of expectations

  • Re-establishing program guidelines

  • Supportive coaching

Level 2: Structured Intervention

  • Temporary removal from an activity

  • Reflection period under supervision

  • Re-entry into the activity once expectations are understood

Level 3: Parent / Guardian Notification

  • Documentation of behavior

  • Direct communication with parent or guardian

  • Discussion of support strategies if appropriate

4. Immediate Safety Intervention

In situations involving serious misconduct, staff may bypass progressive steps and take immediate action.

Examples include but are not limited to:

  • Physical aggression or fighting

  • Threatening or intimidating behavior

  • Bullying or harassment

  • Destruction of property

  • Behavior that endangers self or others

  • Severe or repeated refusal to follow safety instructions

In such cases, 3 Minds Learning may:

  • Remove the student from the activity immediately

  • Contact the parent or guardian for early pick-up

  • Document the incident

  • Initiate dismissal procedures if necessary

5. Dismissal from Program

A student may be dismissed from a program if:

  • Behavior poses ongoing safety concerns

  • There is repeated disruptive behavior despite intervention

  • The student requires supervision or behavioral support beyond what the program can reasonably provide

  • There is a serious incident involving aggression, harassment, or safety risk

Dismissal decisions are made at the sole discretion of 3 Minds Learning.

The decision will be communicated to the parent or guardian in writing.

3 Minds Learning reserves the right to determine eligibility for future participation.

6. Refund Policy in Cases of Dismissal

If dismissal occurs due to unsafe or aggressive behavior:

  • Refund eligibility will be determined at the discretion of 3 Minds Learning

  • Refunds may be prorated based on the duration of participation

  • Administrative or non-refundable fees may still apply

The organization prioritizes maintaining a safe environment for all students.

7. Students Requiring Additional Support

3 Minds Learning strives to create inclusive learning environments. However, our programs are not designed to provide one-on-one behavioral or therapeutic support.

If a student requires supervision or support beyond the program’s scope, parents may be contacted prior to or during participation to discuss next steps.

In some cases, alternative arrangements or future participation may be recommended.

8. Documentation & Record Keeping

Significant behavioral incidents may be documented internally to ensure consistency, transparency, and appropriate follow-up.

Documentation may include:

  • Date and time of incident

  • Description of behavior

  • Intervention steps taken

  • Communication with parent or guardian

Records are maintained confidentially in accordance with our Privacy Policy.

9. Commitment to Fairness

3 Minds Learning is committed to responding to behavioral concerns with fairness, professionalism, and care.

Our goal is always to support growth while protecting the safety and integrity of the learning environment.

Teacher & Adult Programs

1. Purpose

3 Minds Learning is committed to maintaining a professional, respectful, and psychologically safe learning environment in all teacher and adult programs.

This policy outlines behavioral expectations and procedures for adult participants in workshops, professional development sessions, masterclasses, and special events.

2. Professional Conduct Expectations

All adult participants are expected to:

  • Engage respectfully with facilitators, staff, and fellow participants

  • Contribute constructively to discussions

  • Maintain professional boundaries

  • Follow program guidelines and facilitator direction

  • Respect venue policies and shared spaces

  • Refrain from disruptive or inappropriate conduct

Participants are expected to uphold standards consistent with professional educational and community environments.

3. Prohibited Conduct

The following behavior is not permitted:

  • Harassment, discrimination, or intimidation

  • Verbal abuse or aggressive language

  • Disruptive behavior that interferes with the learning environment

  • Recording sessions without permission

  • Unauthorized distribution of program materials

  • Violation of intellectual property protections

  • Behavior that compromises physical or psychological safety

Any conduct that creates an unsafe or hostile environment may result in immediate intervention.

4. Progressive Response

When concerns arise, facilitators may:

  • Provide verbal redirection

  • Clarify expectations

  • Request respectful re-engagement

In most cases, adult participants will be given the opportunity to self-correct.

However, progressive steps are not required in situations involving serious misconduct.

5. Immediate Removal

3 Minds Learning reserves the right to remove an adult participant immediately if conduct:

  • Compromises safety

  • Disrupts the program significantly

  • Harasses or intimidates others

  • Violates safeguarding standards

  • Breaches venue rules

Removal decisions are made at the sole discretion of 3 Minds Learning.

Where applicable, venue management or school administration may also be notified.

6. Refunds in Cases of Removal

If an adult participant is removed due to misconduct or violation of policy:

  • No refund will be issued.

  • Partial refunds will not be granted.

  • Future program eligibility may be reviewed at the discretion of 3 Minds Learning.

7. Confidentiality & Respect for Shared Dialogue

Teacher and adult programs may involve discussion of professional experiences, classroom situations, or personal reflection.

Participants are expected to:

  • Maintain confidentiality of sensitive discussions

  • Avoid sharing identifying details of others outside the session

  • Respect diverse perspectives

Creating a psychologically safe environment is a shared responsibility.

8. Alignment with Institutional Standards

When programs are hosted in partnership with schools, boards, or community venues, participants must also comply with the policies of the host institution.

Failure to comply may result in removal from the program.

9. Commitment to Professional Integrity

3 Minds Learning is committed to delivering high-quality educational experiences.

We reserve the right to protect the integrity of our programs by enforcing professional standards consistently and fairly.g a safe, respectful, and structured learning environment for all students.